STUDENT FILE MANAGMENT

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Each student should maintain a notebook or folder designated for cooperative education materials. The following documents should be kept in the notebook or folder:

  • Employer Contact Information - A record of individual student training station information and all contacts made with the training station regarding that student.
  • Daily Log/Journal - Students need to reflect on what they experienced and record what they learned.
  • Wage and Hour Record for the current month - Documentation of hours worked and wages earned on a monthly basis.
  • Cumulative Wage and Hour Record - A cumulative record of all wages and hours worked throughout the entire work-based learning experience.
  • Training agreement - An agreement that outlines the rules and responsibilities of the student, parents, employer, teacher-coordinator, and school administration.
  • Training Plan - A list of competencies that a student is expected to demonstrate (learn) while in the workplace.
  • Sample Employer Evaluation - The employer's evaluation of a student's job performance as well as general work habits and personal traits.
  • Request for Job Change Form - A form completed by a student when he/she is considering a job change.
  • Student Self-Evaluation - A form that helps students identify their competencies and skills.

Why?

  • Reinforces that cooperative education is a method of instruction and not just a part-time job.
  • Allows student to track progress in his/her work-based learning experience.
  • Serves as reference point for student regarding program requirements.

NOTE: If using connecting activities, students should keep required forms in portfolio or connecting activity notebook.


SAMPLE DOCUMENTS AND FORMS

Employer Contact Information

  • Employer and Student Information Sheet
    (doc, 37kb)
  • Sample Form For Insurance And Emergency Information - Shared from the South Carolina Department of Education.
    (doc, 49kb)

Daily Log/Journal

  • Internship and Shadowing Daily Log - What Did I Learn Today? - Shared by Charlotte Mecklenburg Schools, North Carolina.
    (doc, 28kb)
  • Work-Based Learning Work Experience Log - Shared from McHenry County, South Carolina
    (doc, 72kb)
  • Journal: Academic Internship Program - Shared by Charlotte Mecklenburg Schools, North Carolina.
    (doc, 49kb)
  • Mentor Activity Log - Shared from McHenry County, South Carolina.
    (doc, 36kb)

Wage and Hour Record for the current month

Cumulative Wage and Hour Record

  • Cumulative Wage and Hour Record
    (doc, 28kb)

Training agreement (copy)

  • Cooperative Education Training Agreement
    (doc, 34kb)
  • Sample Training Agreement/Training Plan - Shared from the Nebraska Department of Education.
    (doc, 40kb)
  • Apprenticeship Training Agreement - Shared from Charlotte-Mecklenburg Schools.
    (pdf, 440kb)
  • Parental Permission Agreement - Shared by the Job Ready Work Based Learning Guide.
    (doc, 34kb)
  • Work-Based Learning Agreement - Shared by McHenry County, South Carolina.
    (doc, 43kb)
  • Parent/Guardian Work-Based Learning Sample Permission Form - Shared from the South Carolina Department of Education
    (doc, 35kb)

Sample Employer Evaluation

  • Employer Evaluation
    (doc, 29kb)
  • Employer's Evaluation of Apprentice - Charlotte-Mecklenburg Schools.
    (pdf, 485kb)
  • Mentor Evaluation - Shared from McHenry County, South Carolina.
    (doc, 37kb)
  • Work-Based Learning: Participating Company Evaluation Form - Shared from McHenry County, South Carolina.
    (doc, 38kb)
  • Student Performance Appraisal Instrument
    (doc, 48kb)

Request for Job Change Form

Student Self-Evaluation

  • Student Self-Evaluation
    (doc, 28kb)
  • Internship Self-evaluation Report - Shared by Iredell-Statesville Schools, Iredell County, North Carolina
    (doc, 28kb)
  • Work-Based Learning Interview Evaluation - Shared from McHenry County, South Carolina.
    (doc, 34kb)
  • Work-Based Learning Parent Evaluation Form - Shared from McHenry County, South Carolina.
    (doc, 37kb)