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An internship is a work-based learning experience where a student participates in the daily operations of a work site under the direct supervision of a business mentor. The internship provides a realistic environment within which a student intern learns about a particular industry or occupation and applies knowledge and skills learned in the classroom.

The work experience should contribute to the student's career pathway helping the student to narrow their career choices.


Contact Record
This form is a record of individual student training station information and all contacts made with the training station regarding that student. The form documents the use of coordination time. Coordinators should keep a Contact Record in the coordinator’s notebook as a reference prior to making coordination visits. It is also a good idea to keep notes on individual employers or training stations that may be helpful in the future.

Creating a Work-based Learning Program
Several examples have been provided that instructors can use to create and market a work-based learning program. Instructors should learn about work-based programs, build a work-based learning program, than market the program to students, parents and businesses.

  • Organizing Student Internship Experiences - Shared by the Catawba Technology Education Consortium.
    (pdf, 32kb)
  • Apprenticeship Program Guidelines - Share by Catawba County Schools.
    (pdf, 431kb)
  • Apprenticeship Program Credit Guidelines -Charlotte
    (pdf, 419kb)

Cumulative Wage and Hour Record
Students should use this form monthly to record their wages and hours worked at their training site. Students should be required to update the form each month, prior to turning in wage and hour report. This will help to monitor progress on completing the required hours.

  • Cumulative Wage and Hour Record
    (doc, 28kb)

Employer and Student Information
The forms can be used to collect information about employers and students

  • Employer and Student Information Sheet
    (doc, 37kb)
  • Sample Form For Insurance And Emergency Information – shared from the South Carolina Department of Education.
    (doc, 49kb)
  • Charlotte/Mecklenberg Schools Apprenticeship Application
    (pdf, 435kb)
  • Guilford County Apprenticeship Application
    (pdf, 431kb)

Looking for a Job
These are forms to be used by students to document job search activities while unemployed. Instructors should monitor student progress in getting a job, document removal from the program if necessary. File all job search forms in a safe place.

Orientation to the Workplace
Students need to be oriented to the workplace. The orientation can help students understand the differences between the workplace and school. In addition the orientation can help students make a good first impression with an employer.

  • Orientation to the Workplace
    (doc, 29kb)
  • Sample interview form for students to use to interview an employer
    (doc, 30kb)

Placement Report
The placement report is a form that may be required by your LEA to document student placement. Use the contact record to help in completing the report and complete it when requested by your LEA (usually in mid-October)

  • Placement Report
    (doc, 46kb)
  • Internship Worksite Confirmation Notice - shared by the Catawba Technology Education Consortium, Catawba County, North Carolina.
    (doc, 25kb)

Request for a Job Change
This form should be completed by a student who wants to change a job. Coordinators should make sure that students are aware that the form must be completed and approved prior to giving notice at current job. The form also may be used in discussions with students and/or parents about a potential job change.

Student Wage and Hour Record
A student wage and hour record documents the hours worked and wages earned on a monthly basis. Students should be required to complete a form on a monthly basis and maintain a running total of wages and hours throughout the year. Coordinators should file completed wage and hour records in a secure place at schools.

Tips to ensure that wage and hour records are completed by students:

  1. Set a due date for the wage and hour form. Suggested date is no later than the 5th of each month.
  2. Give a grade for completing the wage and hour form.
  3. Verify continued student employment by employer signature on Wage and Hour Record, or by periodically checking students' pay stubs.
  4. Simplify your job by maintaining wage and hour totals using a spreadsheet or database program.

Student Participation Requests/Application
Students and mentors need to apply to be part of the work-based learning program.

  • "I want to enter the internship program because..." - shared by the Southern Regional Education Board.
    (doc, 24kb)
  • Internship Program - Student Approval Notice - shared by the Catawba Technology Education Consortium, Catawba County, North Carolina.
    (doc, 24kb)
  • Mentor Application - shared from the Job Ready Work-based Learning Guide
    (doc, 39kb)
  • Work-Based Learning Student Application Form - shared from McHenry County, South Carolina
    (doc, 39kb)
  • Apprenticeship Application - Charlotte-Mecklenburg Schools.
    (pdf, 435kb)
  • Apprenticeship Application - Guilford County Schools. Mecklenburg Schools.
    (pdf, 431kb)

Training Agreements/Parent Permissions
Training agreements outline the rules and responsibilities of students, parents, employers, teacher-coordinators and school administration. Coordinators should obtain signatures of all parties involved in cooperative education before the end-of –schedule change period. In addition, students should be required to obtain signatures of parents and employers to ensure that all parties are aware of their involvement in the program. Once all signatures have been obtained, students and employers should receive a signed copy and a signed copy should be kept on file at a student’s school.

  • Parental Permission Agreement - shared by the Job Ready Work Based Learning Guide.
    (doc, 34kb)
  • Work-Based Learning Agreement - shared by McHenry County, South Carolina.
    (doc, 43kb)
  • Parent/Guardian Work-Based Learning Sample Permission Form -shared from the South Carolina Department of Education
    (doc, 35kb)
  • Sample Training Agreement/Training Plan - shared from the Nebraska Department of Education.
    (doc, 40kb)
  • Apprenticeship Training Agreement - shared by Charlotte-Mecklenburg Schools.
    (pdf, 440kb)
  • Cooperative Education Training Agreement
    (doc, 34kb)

Training Needed Before Working
Before students begins working, the coordinator should obtain certification from the employer that the student has received certain training. Coordinators should talk to the employer to find out what training is necessary and ensure that a student is prepared for work.

  • Verification of Safety Training shared from the Southern Regional Education Board.
    (doc, 23kb)

Training Plans
Training plans provide a list of competencies that a student is expected to demonstrate (learn) while in the workplace. Connecting activities may be used to create a training plan. Coordinators should follow the process outlined below when creating training plans for students:

  1. Obtain samples from local school district for your subject area.
  2. Develop a plan for each student.
  3. Discuss with employer, make necessary adjustments and obtain signature.
  4. Discuss with student and obtain signature.
  5. At end of grading period, have employer review plan, evaluate student, and update plan for next grading period.
  • Work-Based Learner's Personal Goals -shared from McHenry County, South Carolina
    (doc, 23kb)
  • Work-Based Learning - Educational Plan and Progress Report - shared from the South Carolina Department of Education.
    (doc, 48kb)
  • Project at Job Site - shared by the Southern Regional Education Board.
    (doc, 23kb)