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DMG-2009-001-SE: Security of Confidential Data on Desktops and Laptops
All NCDPI full- and part-time, permanent and temporary employees, and contractors are responsible for the security of confidential data stored on computers (or other electronic devices) assigned to them.
(pdf, 15kb)

DMG-2009-002-SE: Data Access Roles
All users who require access to data must be assigned specific data security role/roles, as determined by the source system owner, before accessing any system containing state data. The delivery security liaison(s) for each source system must determine how much access is appropriate and assign the relevant role(s) to the individual that authorize(s) acceptable read/write privileges. Reference DMG policy DMG-2009-003-SE: DPI Access to Information and Systems Policy.
(pdf, 13kb)

DMG-2009-003-SE: DPI Access to Information and Systems Policy
All authorized users must follow the North Carolina State Information Technology guidelines to access (on-site or remote) any system containing state data. Reference DMG policy DMG-2009-002-SE: Data Access Roles.
(pdf, 13kb)

DMG-2009-004-SE: Reporting on Data in Small Cells or Extremes
NCDPI will suppress results to protect the privacy of students in reporting data for small cells in compliance with FERPA guidelines and agency standards for public distribution of data.
(pdf, 18kb)

DMG-2009-005-SE: Data Access Control
Data managers will apply data access control when providing/granting access to source systems and transmission of data in accordance with the standards for Controlling Access to Information and Systems as detailed in Chapter 2 of the Statewide Information Security Manual (see link in Related Documents section), which has jurisdiction and authority provided by N.C.G.S. 147-33.110.
(pdf, 19kb)

DMG-2009-006-SE: Physical Transport of Data
In the physical transport of data, the Department of Public Instruction will protect the privacy of individuals.
(pdf, 10kb)

DMG-2012-002-SE: Electronic Transmission of Data
The Department of Public Instruction will protect the privacy of individuals in transmitting education data electronically.
(pdf, 16kb)

DMG-2012-001-SE: Data Sharing Process
Source Systems shall request access from the publishing system before consuming files from the MFTS (Managed File Transfer System).
(pdf, 86kb)

DMG-2018-001-SE: Data Retention
Data retention must meet Federal and State guidance. This policy requires adherence to the authoritative guidance pertaining to retention of specific data.
(pdf, 14kb)