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. Public Schools of North Carolina . . State Board of Education . . Department Of Public Instruction .

ROSTER VERIFICATION

As the State adds student growth to the NC Educator Evaluation System, it is critical that student-teacher data links are accurate. During the 2012-13 school year, the Department of Public Instruction launched a roster verification process that ensures that teachers are accurately linked to the students they teach. Roster Verification is simply a way for teachers to verify their class rosters and allow schools and teachers to indicate when there are multiple professionals sharing responsibility for a student’s instruction.

The roster verification process is housed in the website for EVAAS. Teachers, principals, and central office staff members will log in with the same user name and password they use to access EVAAS. The log-in page has a user name and password recovery option for individuals who have forgotten their user names and/or passwords.

Teachers with questions about the process should contact their building principals, and building administrators should contact their EVAAS district administrator at the central office.


Educators who teach on a spring semester or year-long schedule will verify rosters during the second roster verification window of the 2013-14 school year.  The dates for roster verification are:

Principal/District Preview: April 7 – April 20
Teacher Window: April 21 – May 18
School Administrator Verification Window: May 19 – June 1
District Administrator Verification Window: June 2 – June 29


Communication and Updates

Mark Your Calendars! Second-Semester and Year-Long Roster Verification Window Opens in April 2014
(pdf, 50kb)   LAST UPDATED: FEBRUARY 21, 2014


Roster Verification Notification Email to School Administrators
School EVAAS administrators across the state received this notification email on January 20, 2014.
(pdf, 175kb)


Roster Verification Notification Email to Teachers
Teachers across the state received this notification email on January 27, 2014.
(pdf, 57kb)


Reminder Email for School Administrators on Closing of Teacher Window for Roster Verification
School EVAAS administrators across the state received this reminder email on February 11, 2014.
(pdf, 102kb)


Reminder Email for Teachers on Closing of Teacher Window for Roster Verification
Teachers across the state received this reminder email on February 11, 2014.
(pdf, 94kb)


Resources

RESOURCE DESCRIPTION
Online Training on Roster Verification Video that describes the roster verification process, highlights changes from last year, and describes resources and support available for the process.
Online Video Tutorial Videos for many topics including roster verification.
QuickStart Guide
(pdf, 505kb)
Introduces EVAAS Roster Verification, describes how to get training, documentation and support, and outlines features that are new in EVAAS Roster Verification.
Frequently-Asked Questions
(pdf, 299kb)
Answers to common questions about roster verification.
Career and Technical Education Roster Verification Information
(pdf, 65kb)
Additional information for Career and Technical Education teachers who are completing roster verification.
School and District Administrator Account Information
(pdf, 1.8mb)
Updated resource on account creation and maintenance now includes screen shots and directions for how to give assign district and school users the "roster verifier" permission.
Sample Scenarios
(pdf, 443kb)
Provides examples for how to calculate teachers' proportion of instructional responsibility in a variety of instructional situations.
Student + Teacher Assignment Worksheet for Year-Long Courses
(pdf, 204kb)
Quick reference sheet for teachers and others to fill in the "Student + Teacher Assignment" column when students entered courses late, or teachers did not begin teaching a course at the beginning of the year. 
Student + Teacher Assignment Worksheet for Semester-Long Courses
(pdf, 184kb)
Quick reference sheet for teachers and others to fill in the "Student + Teacher Assignment" column when students entered courses late, or teachers did not begin teaching a course at the beginning of the semester. 


More Support

For questions on using the online roster verification tool, please contact the SAS EVAAS Educator Support Specialists by clicking “Contact Us” on the EVAAS log in page.

For questions related to policy and the appropriate claiming of students:

  • Teachers should contact their building administrators.
  • Building administrators should contact their district EVAAS administrator.
  • District EVAAS administrators should contact their Regional Accountability Coordinators.

You can also ask your questions about the online tool and policy during Live Questions and Answers online sessions with SAS EVAAS Educator Support Specialists and Department of Public Instruction staff members. These sessions will be held:

  • Tuesday, April 8th at 10:00 am
  • Thursday, April 10th at 2:00 pm
  • Tuesday, April 15th at 3:00 pm
  • Thursday, April 17th at 8:00 am
  • Monday, April 21st at 4:00 pm
  • Thursday, April 24th at 12:00 pm
  • Tuesday, May 6th at 8:00 am
  • Thursday, May 15th at 4:00 pm
  • Monday, May 19th at 3:00 pm
  • Tuesday, May 27th at 8:00 am
  • Tuesday, June 3rd at 11:00 am
  • Tuesday, June 10th at 1:00 pm
  • Tuesday, June 17th at 10:00 am
  • Thursday, June 26th at 2:00 pm

To join one of the online sessions, please visit the EVAAS log in page.