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. Public Schools of North Carolina . . State Board of Education . . Department Of Public Instruction .

FINANCIAL REPORTING

NOTE :: Various file formats are used on this page that may require download. If larger than 1mb, it will take longer to download. For instructions or more information, please visit our download page.

DATA TRANSFER SCHEDULE

Schedule of Uniform Education Reporting System (UERS) data transmissions from LEAs and Charter Schools to DPI.

UNIFORM CHART OF ACCOUNTS

Details the minimum requirements for account code structure for all local school administrative units. If you have any questions concerning the use of the Uniform Chart of Accounts, please contact the Information Analysis & Reporting Section in the Division of School Business 919.807.3725.

ANNUAL/MONTHLY FINANCIAL REPORT (AFR/MFR)

AFR/MFR Recommendations
Guidelines to ensure that accounting data is reported more consistently to allow for a more accurate reflection of LEA data. This is especially relevant to all parties in determining "Per Pupil" expenditures.
(pdf, 47kb)  UPDATED: July 24, 2009

MFR Exclude Form
Complete this form if you want DPI to exclude either a Fund or Fund with specific PRCs for per pupil calculations.
(pdf, 19kb)

UERS Payroll and General Expense Edit Legends
These legends give the definitions of the error messages that the LEAs receive when their monthly financial data is edited for compliance with UERS data requirements.

HELP GUIDES

LEA Finance Office Guide
Geared towards those who work in the finance office as well as some general guidelines and refreshers for finance officers. A guide to help those in the LEAs who are doing the bank reconciliation, the financial report reconciliation, completing the FPD 202 forms, etc...
(pdf, 305kb)

Charter School Finance Guide
This guide contains information designed to familiarize personnel at Charter Schools with the financial services offered by the Division of School Business and the reporting requirements of the Division and related forms.
(pdf, 386kb)

Financial and Internal Controls for Charter Schools
(ppt, 232kb)

Accessing DPI Reports for:

  • LEAs
    Instructions for LEAs to NetView Reports.
  • Charter Schools
    Instructions for Charter Schools to Download Reports.

DPI Reports
Monthly Expenditure Reports, Monthly Financial Reports (MFR), and Reconciliation Tips.
(ppt, 191kb)

Managing the Paperwork
(ppt, 118kb)

GASB 34 Implementation and Other Financial Reporting Issues
Local Government Commission Update
(ppt, 135kb)

BUD and Salary Audit Update
(ppt, 2.4mb)

NON UNITS

21st Century Expenditure Reporting and Cash Reimbursement
Instructions for Expenditure Reporting & Cash Reimbursement, the Expenditure Summary Turnaround Document, and a Request for Certification for Federal Funds.
(xls, 327kb)

AUDIT

State Compliance Supplements
The State Treasurer's website, details audit requirements for all state and federal programs.

 

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