USER ROLES AND ACCESS
Roles and Permissions
Provides Data Managers a quick reference guide for establishing role-based permissions in the Schoolnet portion of Home Base.
Roles and Permissions Matrix
This Excel matrix gives a user an overview of all the current roles and what they allow a user to do or see.
Quick Overview of Some Likely School and District Scenarios
This graphic shows a few common permissioning scenarios and will link to documents that show the district data manager how to set them up. Note: Make sure you select the Present button in the googledoc so that that you can click to the links in the document.
Exporting and Importing Schoolnet Roles (from PowerSchool)
This document provides the steps for how to export the list of currently assigned Schoolnet user roles within your district and then adjust if needed and import changes back into the system for multiple users at one time. Note: Only a district-level PowerSchool administrator has access to manage user permissions and import data.
More on Roles and Permissions -- Access for District Instructional Coaches
If your district has Instructional Coaches that work at more than one school within the district, you can add the roles needed and limit the access to only the schools where the additional roles are needed. This document provides details on adding roles for more than one school within a district along with the guidance for giving district level staff access to aggregate level data and teacher lesson planner.
NEW More Roles and Permissions -- REVISED Access for Teachers to Build Benchmarks
If your LEA has teachers who help with building your benchmark assessments, this document describes the process to set the teacher up with the appropriate roles and access level in order to access benchmark items and build benchmark assessments. Please note this is a newly revised process for 2014-15. The previous documentation on this access is no longer valid due to user management changes within the latest release of the system. It is important to note that the new process for giving teacher access to create benchmark assessments should be given only when a teacher is working on benchmarks and should be removed when this level of access to not needed.
More on Roles and Permissions -- Access for School Library Media Coordinators and Instructional Technology Facilitators
This document is to provide a guide for setting up roles and permissions that might be useful at the school or district level for School Library Media Coordinators and/or Instructional Technology Facilitators.
More on Roles and Permissions - Access for Teachers to Share Assessments - Option 1
If your school has teachers who want to build assessments together or administer the same assessments to groups of students, they will need access to create Shared Classroom Assessments. There are two options.
Option 1 – SOME Teachers have Access for Teachers to Share Assessments. • This document provides information for manually setting up individual teachers with the role “Access for Teachers to Share Assessments.” This is the recommended option for allowing a small group of teachers to build shared classroom and school assessments that they can then recommend or assign within their school.
More on Roles and Permissions - Access for Teachers to Share Assessments - Option 2
If your school has teachers who want to build assessments together or administer the same assessments to groups of students, they will need access to create Shared Classroom Assessments. There are 2 Options.
Option 2 – ALL Teachers have Access for Teachers to Share Assessments. This document provides the information needed to bulk import roles for teachers, allowing you to quickly give all teachers the role “Access for Teacher to Share Assessments.” Please note that giving all teachers this role will allow teachers to have access to all Shared Classroom and School Assessments within their school.
More on Roles and Permissions - Access for School Instructional Coaches
If your school has school level staff such as Instructional Coaches who need access to aggregate data and lesson plans in Schoolnet, you will need to add specific roles to their account. This document provides steps and guidance for giving school level staff access to aggregate data and access to the teacher lesson planner.
More on Roles and Permissions - Access to Approve Instructional Materials
If you have teachers or staff who just need the option to review and then approve instructional materials, you will need to add a specific role for these users for their Schoolnet access. This document provides the steps for giving teacher or staff users access to review and approve instructional materials.
More on Roles and Permissions - Access to Approve Assessment Items
If you have teachers or staff who just need the option to review and then approve assessment items, you will need to add a specific role for these users for their Schoolnet access. This document provides the steps for giving teacher or staff users access to review and approve assessment items.
Home Base Common Access Issues and Corrections
Help in resolving common access errors in Schoolnet and/or NCEES during Home Base rollout.
Giving Students and Parents Access to the System through PowerSchool
Instructions for allowing access for parents and students.
Access to Assessment Items
Further describes the exact role a Home Base user needs in order to access assessment items in Home Base.
Security Overview of Access Roles/Permissions
Outlines security and access to Home Base components PowerSchool, Schoolnet and Truenorthlogic, noting user rights and security restrictions are managed separately for each application.