COLLECTION PROCESS

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The Uniform System of Disciplinary Data Collection (USDDC) is the primary method used by DPI to collect discipline data from all North Carolina public schools. The secure web-based application enables schools to enter data directly into any computer with internet access. See the powerpoint (ppt, 3.80mb) slides for step-by-step instructions on entering discipline data.

Approved users may access the website after acquiring a user name and password from DPI. To acquire a user name and password download the pdf form (pdf, 16kb), fill it out, and fax it back to DPI.

The USDDC has separate modules for collecting incident data (student offenses and consequences) and Alternative Learning Program (ALP) roster data. All schools must record ALP data in the ALP module of USDDC.

Schools with NC WISE enter incident data directly into the eSIS discipline module. To avoid duplicate entry, the data is later transferred to the USDDC. Three data dumps are scheduled during the year, with all eSIS data being transferred and the previously transferred data being erased each time. The third data dump in late June is intended to capture all eSIS records and create equivalent records in USDDC. Schools are responsible for the integrity of the data eventually residing in USDDC.

Schools using 3rd Party software are required to produce incident data in the same file format specified for USDDC and deliver the data to DPI at the end of the school year. The USDDC file specification may be found in the User's Guide.

The USDDC User's Guide (pdf, 4.32mb) contains an overview of the layout of the system, the USDDC file specifications, and numerical codes for data, including act (offense) type and consequence type. The Appendix contains the definitions for the 17 reportable offenses.

Verified discipline data is due each year on June 30. Verifications are required for the number of each type of reportable acts each year, the number of short- and long-term suspensions, and the number of expulsions. Charter schools and LEAs not providing discipline data in a timely manner may face sanctions.