COLLECTION PROCESS

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The annual state collection of dropout data involves a number of steps at the Local Education Agency (LEA) or charter school and at DPI. A complete description can be found in the Procedures Manual (pdf, 310kb).

LEAs and charter schools are responsible for compiling a list of dropouts for each school and transmitting dropout files to DPI on a designated date in October of each year. Schools and LEAs are responsible for maintaining the expertise to accomplish this task from year to year. DPI runs error checks on the data received and posts results to the DPI dropout website. The website also posts each dropout submitted and dropout counts and rates for each LEA and charter school.

Approved users may access the website after acquiring a user name and password from DPI. To acquire a user name and password download the pdf form (pdf, 15kb), fill it out, and fax it back to DPI.

Dropout Reporting FAQs

The Procedures Manual (pdf, 310kb) has a timeline for the tasks required to submit and approve dropout data. Charter schools and LEAs not adhering to the due dates on the timeline may face sanctions.

Approximately five weeks will be allotted for schools and LEAs to submit and correct dropout data and provide online approvals of counts and rates. Online approvals from LEAs must be received from Dropout Prevention Coordinators and Superintendents. Only one approval is required from charter schools.